Annual General Meeting September 30 2008

W. E. R. A. Annual General Meeting

West End Residents' Association
General Meeting: September 30, 2008; commenced 7:02 p.m.

Chair: Elmer Rudolph
Recorder: Gavin McLeod

Guests: Barry Waitt (New Westminster Planning)

1. Reading and approval of minutes
Moved/ seconded to accept. (Gavin McLeod/ Andrea Francis).

2. Presentation on proposed development at 818 12th street
The proposed development will be a three story unit with commercial on the first floor and residential on the
upper two floors. The commercial entrance will be on 12th street and the residential address will be on
Edinburgh Street. Parking will be at street level. A basement will be available for storage and bicycles.
The residential units will be rental. City Council requested a letter confirming that the presentation was made
to the West End Residents Association.

3. Presentation on proposed cosmetic pesticide bylaw for city of New Westminster: Ashley Duyker
The Canadian Cancer Society BC/Yukon Division does not support the use of ornamental pesticides. When used
for this purpose, pesticides have the potential to cause harm and have no countervailing health or environmental
benefit. Ashley Duyker described the harmful effects of cosmetic pesticides and spoke in favour of a bylaw to
eliminate the use of cosmetic pesticides in New Westminster. The New Westminster Environmental Committee
has approved the concept of a Cosmetic Pesticide Bylaw. The Cancer Society and the New Westminster
Environmental Partners has partnered to create the New Westminster Pesticide Action Coalition. in order to
promote a cosmetic pesticide bylaw. A cosmetic pesticide bylaw would govern the use of cosmetic pesticides on
public and residential property in New Westminster. Ashley Duyker requested that a letter of support, for the
Cosmetic Pesticide Bylaw, be created and sent to New Westminster City Council.

Motion by Gavin McLeod
Move that WERA send a letter to New Westminster City Mayor and Council supporting the principle of a
Cosmetic
Pesticide Bylaw.
Seconded by Gavin Hainsworth.

Carried by vote of members in attendance.


4. Election of Officers and appointment of Directors
President:
Nominated Elmer Rudolph Accepted
Declared elected by acclamation
Vice President:
Nominated Allison Miller Declined
Andrew Murray Accepted
Andrew Murray declared elected
Treasurer:
Nominated Pete Lovick Accepted
Declared elected by acclamation
Recording Secretary:
Nominated Gavin McLeod Absent but agreed previously. Accepted
Declared elected by acclamation
Appointment of Directors:
Mary Wilson
Andrea Francis
Marjorie Stahl
John Sousa
Frank Norman
Motion to accept election and nomination results (Gavin McLeod)
Seconded by Diane Rowson

5. Voting on proposed changes to Constitution and Bylaws
Motion by Mary Wilson
Constitutional Amendment; 
Article III now reads:
Membership
All Residents residing in the West End area of the City of New Westminster are eligible to become members of the Association.

Article III proposed:
Membership
All Residents residing in the West End area of the City of New Westminster are eligible to become members of the Association. The West End area of the City of New Westminster is defined as the area between 6th Avenue and 10th Avenue, from 12th Street to 20th Street.
Motion Seconded by Gavin McLeod
After Discussion an amendment was proposed by Gavin Hainsworth.
Amendment changed the coverage area of the West End Residents Association to include the area between 20th and 12th and between 10th and the north arm of the Fraser River.

Original amendment (note words in italics).
All Residents residing in the West End area of the City of New Westminster are eligible to become members of the Association. The West End area of the City of New Westminster is defined as the area between 6th Avenue and 10th Avenue, from 12th Street to 20th Street.

Amended proposal:
All Residents residing in the West End area of the City of New Westminster are eligible to become members of the Association. The West End area of the City of New Westminster is defined as the area between North arm of the Fraser River and 10th Avenue, from 12th Street to 20th Street.

Amendment (in italics) was moved by Gavin Hainsworth and Seconded by Gavin McLeod.

Amendment (in italics) was accepted by vote of members present.

The amended proposal was approved by members present.

ARTICLE IV - OFFICERS:
(1) The Officers of the Association shall be a President, a Vice-President, a Secretary, and a Treasurer.
(2) The above Officers, together with 3 Directors and Committee Chairs, shall constitute the Executive Committee. Majority in attendance shall be a quorum.
(3) Ad Hoc Committees appointed as necessary.
(4) An Executive Secretary may be appointed.

Proposed to Delete (4) An executive Secretary may be appointed.

BYLAWS
ARTICLE I - MEETINGS
Existing:
Paragraph 4: Special Meetings for urgent business may be called by the President by request in writing, stating matter of urgency and signed by three members of the Executive Committee or membership and delivered to the President or Secretary.
Proposed:
Paragraph 4: Special meetings may be called by the President when deemed necessary or by the President upon written request by a member, stating the matter of urgency, provided it is signed by two additional members and delivered to the President or Secretary.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.


ARTICLE IV - BI-ANNUAL ELECTIONS – Existing:
(1) A nominations chairperson shall be appointed by the President, with the approval of the Executive Committee, at least one month prior to the Annual Meeting.

Proposed: Deleted paragraph one and renumber remaining paragraphs.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.

Existing:
(2) Ballots shall be provided if more than one member has accepted the nomination for the same office. IF VOTING BY BALLOT, three (3) members not running for office shall be appointed to count the ballots, one of these shall announce the results of the balloting. The Nominations Committee shall prepare the ballots.

Proposed: Delete “The Nominations Committee shall prepare the ballots.”

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.

Article VIII-DUTIES
Refer to Constitution Article IV-Officers paragraph 1 – “The Officers of the Association shall be a President, a Vice President, a Secretary and a Treasurer
Article VIII outlines the duties of every Officer except the Vice President.
An addition is proposed that outlines the duties of the Vice President.
Proposed: VICE-PRESIDENT- The Vice President shall assume the duties of the President at the
request of the President or if the President is either unable or unavailable to carry out
the President’s duties.
The President may also assign duties to the Vice President as deemed necessary by
the President.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.

Proposed amendments to the Standing Rules of Order (for meetings)
paragraph (3) existing: - Speakers must speak only once to a motion unless to make a clarification with permission of the Chair. Pro and Con speakers have alternating opportunities to speak. The mover of a motion has the right of reply. The Chair of the meeting may set a time limit of speakers.
Proposed (to underlined section):
A speaker cannot speak to a motion a second time until all other speakers have had the
opportunity to speak once, unless making a clarification with the permission of the Chair.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.


Paragraph (10) existing: Debate on a motion is closed after “QUESTION” is called for.
Proposed: The Chair may close debate on a motion after “QUESTION” is called for.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.


Paragraph (13) existing: The President or Chair shall decide all pints of order and maintain order at meetings.
Proposed: The President or Chair shall decide all points of order and maintain order at meetings.

Moved by Elmer Rudolph/ Seconded by Gavin McLeod and passed by a majority of the members present.

6. Treasurer’s Report
Treasurer (Pete Lovick) was not available.

7. Nominations for W.E.R.A. reps on Traffic Advisory Committee
Nominations: Andrea Francis Accepted
No further nominations. Andrea Francis declared nominated by acclamation.

8. Discussion of proposed new bylaw regulating garage size and use in City of New Westminster: Barry Waitt
Barry Waitt present information on proposals to create a new bylaw regulating garage size and use.
The proposal is available online at:
HYPERLINK "http://www.newwestcity.ca/cityhall/Leg_Info/Electronic_Packages/2008/0714_Jul14/CW/Reports/CW12.pdf" http://www.newwestcity.ca/cityhall/Leg_Info/Electronic_Packages/2008/0714_Jul14/CW/Reports/CW12.pdf
Motion to Support the recommendations.
Moved: Gavin McLeod
Seconded: Gavin Hainsworth
Carried by majority of members present.

9. Sign Committee (Elmer Rudolph)
Elmer gave update on status of West End Signs; Elmer presented two possible choices of colour.
Choice One: White, dark blue, grey and black.
Choice Two: White, dark blue, medium blue and black.
Choice Two was selected by the majority of members present.

10. Update on Pedestrian Overpass at Stewardson Way and 6th Avenue.
Elmer reported that no major progress has been made.

11. 1707 Nanaimo Street-deck variance (Todd Conner)
Mr. Conner presented pictures, documentation and letters of support for a front desk that requires a variance
from the city.

12. Information on Moody Park outdoor pool.
The design appears to be excellent

13. Information on changes to development cost charges (DCCs)
The city plans to significantly increase development cost charges.

Meeting adjourned at 9:15 pm

No comments: